Four Points Property Management, Inc.

Company Description

COMMUNITY ASSOCIATION MANAGEMENT SERVICES

Four Points Property Management provides property management services throughout the South Florida area. We specialize in residential Community Association Management. Our company provides a comprehensive community management service for our residents and we understand the importance of effective association management. We also consider it our responsibility to provide a full-service approach to handling your community’s affairs.

Our services include, but are not limited to the following:

PHYSICAL PROPERTY MANAGEMENT SERVICES

• Assist the client in a competitive bidding process for non-emergency services, and provide input in selection of contractors.
• Obtain from each contractor relevant certificates of insurance and licenses.
• Direct contractors providing recurring services, and monitor specific contractor performance to ensure substantial compliance with contract specifications.
• Perform regular site inspections in order to maintain a satisfactory knowledge of the condition of the property and performance of the client's contractors.
• Receive service requests for repairs or maintenance of property and report trends in service requests to client.
• Arrange for prompt and satisfactory response to emergency service requests.
• Advise client of major problems or trends in maintenance service requests as they occur.
• Provide and monitor our 24 hour emergency telephone service.

FINANCIAL MANAGEMENT SERVICES

• Assist the client in the development and preparation of the annual operating budget.
• Prepare a mailing to owners of the approved budget if requested by the Board of Directors.
• Prepare and submit to client a Year-To-Date Budgeted versus Actual Income and Expense analysis on a monthly basis as a part of the monthly financial statements.
• Prepare and maintain books and records necessary to produce Financial Statements.
• Prepare and submit to client a monthly financial summary of all receipts and disbursements.
• Receive, review and approve vendor invoices and other bills, and prepare checks for payment and subsequent mailing.
• Collect all assessments as they become due and payable.
• Maintain a record of homeowners dues and receipts, and provide the client with a monthly delinquency listing. We will send monthly late notices.
• Assist the client's legal counsel, as necessary, to initiate required legal action consistent with the Association's By-Laws, Covenants, Conditions and Restrictions.

ADMINISTRATIVE MANAGEMENT SERVICES

• Receive and investigate significant complaints regarding rule violations, and report all such violations to client for appropriate follow up.
• Assist and advise the client in the preparation of general correspondence between residents, owners, contractors, etc. Keep a record of all client correspondence received or issued.
• Assist the Client in the procurement of insurance coverage, as well as the processing of insurance claims.
• Attend and assist the client in coordinating general membership meetings, including the Annual Meeting.
• Perform background checks on all buyers and/or renters.
• Carry out all duties required by the association prior to closing on a unit; estoppel letters, condo questionnaires, application fees, background check, etc