Dependable Property Management

Company Description

HOA / CO-OP / Condo Association Management Services

Our services include but are not limited to:

• Accounting prepared by experienced bookkeepers
• Ensure that inspections are completed and documented, reports are completed and provided to the Board
• Ensure that non-compliance issues are followed up in a timely manner and in accordance with the Association policies and procedures
• Ensure that assessments are collected in a timely manner
• Careful scrutiny of your budget to identify areas where we can help make your dollars go further
• Proposing and drafting policies and resolutions as required
• Violation letters
• Provide the Board with minutes and action lists
• Prepare bids specification, obtain bids and finalize contracts as applicable
• Present yearly budget to the Association in a timely manner
• Ensure that financial statements are analyzed and forwarded to the Board within time lines and provide clarification to the Board as required
• Establish relationship with vendors and rebid to increase quality of services provided and reduce costs
• Screen all vendors and ensure they are licensed, insured and bonded
• Oversee the maintenance of common areas

Financial Services

• Budget Preparation
• Monthly Statement Mailing
• Late Notice Processing
• Accounts Payable Processing
• General Ledger Management
• Check Processing
• Bank Reconciliation
• Monthly Reserve Account Management
• Reserve Analysis
• Monthly Financial Reports
• Audit Assistance

Administrative Services

• File Management
• Insurance Portfolio Management
• Computerized Tracking of Maintenance
• Employee Supervision
• Annual Meeting Coordination
• Monthly Meeting and Board Packet Preparation
• Compliance with all governing documents
• State Compliance Reporting Violation Management
• Legal Interface Warranty Management

Property Maintenance Management

• Property Inspections
• Vendor Supervision
• Project Preparation
• Preventative Maintenance
• Project Management
• Violation Notification